BAYDON PARISH COUNCIL

Minutes of the Meeting held at the BYPA Hall on 3^rd September 2012

(subject to approval at the next meeting)

PRESENT: Cllr Andrew Knowles (Chair), Cllr Philip Dore, Cllr Alison Tomkins, Cllr Kevin Howell, Cllr Tamsin Witt, and 8 members of the public.

1. APOLOGIES – County Cllr Humphries.

2. DECLARATIONS OF INTEREST – None

3. MINUTES OF THE PREVIOUS PARISH COUNCIL MEETING –

The minutes of the Parish Council meeting held on the 13^th August 2012 were approved. Cllr Witt asked for an amendment to item 7.4 in 13/07/12 meeting, to state a correction regarding the BYPA running. This was an incorrect statement and the Parish Council were not going to run the BYPA. The BYPA have their own committee - Cllrs agreed to this action.

4. SUSPENSION OF THE MEETING FOR PUBLIC QUESTION TIME –

Mr J Grove was thanked for clearing nettles and gravel from two footpaths. The Chairman was past on comments regarding overgrown bushes and general state of the footpath on sewer lane. Alleyway from Manor lane to Ermin street still not fully complete. Clerk to send follow up letter to land owners requesting clearance.                                                                                

Action: Clerk

5. CORRESPONDENCE – no new correspondence received

5.1        Cllr Knowles commented that advertising had gone back up on the phone box but quickly removed.

6. PLANNING – no new planning applications had come through.

6.1        Update on past planning applications – applications for the Croft, 2 Ermin street and Baydon House farm had been approved, some with conditions.                         

7. ITEMS FOR CONSIDERATION –

7.1        Marlborough Community Area Board report – Meeting to be held on the 25^th September 2012 – Cllr Knowles extended the invite to all local village groups who would like to attend in order to find out more regarding funding opportunities

7.2        Traffic Calming Working Group (TCWG) report – Cllr Witt met with Mr Hind on site in Baydon to highlight issues around the village and discussed ideas to slow traffic around the playground, estimates required so that budgeting the project can be funded. More presence by the police to catch speeding cars following reports from the community speed watch group. New SID not operating correctly – issue has been raised. Cllr Witt asked the PC if someone could take her place and attend the next CATG meeting.

Action: Councillors

7.3        Progress regarding the BYPA – Cllr Witt reported that an application for a grant to match the S106 monies had been submitted to the North Wessex Downs Leadership grant committee who would meet towards the end of September. Thanks was past on to Kim Austen for completing all relevant financial details for the grant and Cllr Knowles extended that thanks to Cllr Witt for her input.

7.4        Litter Pick – Cllr Knowles made reference to the forthcoming litter pick on the 8^th September and noted that it had been advertised.

7.5        Suspension of the Big Breakfast – New date to be circulated to the councillors by Cllr Dore. The proposed previous date of the 9^th September will now involve gardening at the BYPA hall in the morning from 10am.

Action: Cllr Dore

7.6        Councillor M. Edmonds – Cllr Knowles discussed ideas on donations and was agreed to place a notice in the shop directing any donations directly to the hospice. The funeral was attended by the PC.

Action: Cllr Witt

7.7 Playground update – The key for the bin at the playground has yet to be past to Debbie at the shop, which was agreed, Clerk to locate the additional key and action. No further damage has been reported to the PC, although Cllr Knowles did inform the meeting that the green paint for the benches had exploded – requesting new pot.

Action: Clerk/Cllr Knowles

7.8        Grass Cutting – Cllr Knowles asked for feedback on the current contractors and if there were any issues. The PC and members of the public commented on a good job being done and how polite they were. Cllr Knowles to feedback

            Action: Cllr Knowles

7.9        Youth Worker update – Cllr Witt commented that the delay was with Wiltshire Council regarding the finalisation of a CRB check. Cllr Witt will discuss with County Councillor Humphries on this issue.

Action: Cllr Witt

8. FINANCE

8.1        Jubilee Celebration Payment - approval was made for £925.18 to Debbie for monies owed from the Jubilee weekend, Cllr Knowles would circulate summary details of the invoice.

Action: Cllr Knowles

8.2 Approval of 1^st Quarter budget report – Clerk to email to all Cllrs between meetings for approval at next meeting.

Action: Clerk

8.3 Approval of bank reconciliation statement for July 2012 – Cllrs approved

8.4 Approve payments between meetings – Cllrs approved

HMRC                                                   £183.00

Southern Electric                                   £20.44

Audit                                                     £342.00

Grass Cutting – 6mths                           £1125.00          

8.5 Fireworks contribution payment – Cllrs approved a payment of £360.                                                                                 

8.6 Precept budget for 2013/14 – Cllr Knowles asked to start collating information regarding budgets, also referencing our low precept compared to other local villages

9.  ITEMS TO NOTE:

9.1        Defibrillator volunteers update – Cllrs agreed to remove the item from the agenda until volunteers came forward to the PC

9.2        it was noted with great sadness the passing of Mo Lafford, who contributed hugely to the village, our thoughts are with her family at this sad time

10. ITEMS FOR NEXT MEETING:

10.1 Wish list from groups in the village for precept funding

10.2 Additional Bin

10.3 Street Light in Ermin street

10.4 Invoice for website hosting

The meeting closed at 21.00hr

Signed............................................                       Date..................................

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