AGENDA
BAYDON PARISH COUNCIL
ANNUAL GENERAL MEETING
MONDAY 15th May 2017 - AT 8.00PM IN THE BYPA HALL, MANOR LANE
To:- Councillors: Tamsin Witt (Chairman), Amy Bryan, Brian Billington, Sarah Chidgey, James Lawrence, Sarah Hancock
You are summoned to attend the above meeting.
1. ELECTION OF NEW CHAIRMAN
To vote for a new chairman.
The new chairman must sign the Declaration of Acceptance of Office
2. SIGNING IN OF NEW COUNCIL
All elected councillors must sign the Declaration of Acceptance of Office.
The council is still one member short of full council.
3. APOLOGIES
4. DECLARATIONS OF INTEREST
Members are reminded they should declare any known interests in any matter to be considered in this agenda.
5. MINUTES OF LAST PARISH COUNCIL MEETING
To approve the minutes of the meeting held on:
3rd April 2017
To be agreed and signed as a correct record.
6. COUNCIL ROLES
Roles to be divided between the new councillors as individuals or small committees.
|
Planning |
Save the Red Lion Team Representative |
Emergency Plan |
|
Footpaths |
Allotments |
Parking |
|
Traffic Calming |
Parish Steward |
Hedgerows |
|
Playground |
Village Plan |
Beating the Bounds |
7. POLICE REPORT
Police Report for May 2017 was received on May 4th and was posted on the Baydon Website.
There was no reference to anything in Baydon.
8. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting will be suspended for a maximum of 15 minutes to allow members of the public to speak to the Council on items on the agenda. No decisions can be made by the Council during PQT.
After this period the meeting will be resumed and members of the public may only speak when invited to do so.
9. CORRESPONDENCE
All correspondence was circulated to the councillors.
7th April 2017 – Letter from Wiltshire Council regarding the sale of the Red Lion Pub. The Community Purchase Team have until 7th October 2017 to place a bid.
20th April 2017 – email from Mrs Archer regarding the repairs on the Ermin Street verges. I responded that these were carried out by an Ermin Close resident without consultation with the council.
23rd April 2017 – email from Mr Prior regarding damage to the footpath by the Eastern buildouts (see item 11.7).
10. PLANNING
a) Application: 15/03264/FUL &
17/02599/FUL
Location: Russley Road, Baydon
Comments: Review of the temporary buildings on site and the new plans which have
been received. Comments are due by 16th May 2017.
11. ITEMS FOR CONSIDERATION
11.1 Clerk’s Report
a) Due to a change in circumstances the Clerk had to return her borrowed copy of Arnold-Baker. She has purchased a copy at £95 as running the council and completing the CiLCA is impossible without it.
b) Report on the funding available for the village plan (see item 11.11).
c) Discussion on renewal of council insurance. We’ve been quoted by Ecclesiastical for £533.42. They have also offered a further discount reducing the annual premium to £506.75 inclusive of insurance premium tax, if the Council enters 3-year binding agreement with Ecclesiastical until the 31st May 2020.
11.2 Review of Council Documents
To agree and approve:
a) Standing Orders
b) Code of Conduct
c) Schemes of Delegation
11.3 Parish Steward Scheme
The Parish Steward was in the village on April 27th. To discuss anything that needs to be addressed on the next visit.
11.4 Allotments and Playground
a) The tenant of plot 2 has requested to underlet part of her plot to a new resident in the village. The council is to make a decision to agree or deny the request.
b) To provide an update on allotments.
b) Pestforce were the cheapest at £95 for a complete job, so they were contracted to go ahead (as agreed in the previous meeting). The traps were set and he caught one mole. The moles have tunnelled extensively under the swings and therefore before the swings can be used safely, they tunnels need to be collapsed and infilled.
11.5 Stiles update
To provide an update on the stiles
11.6 Emergency Response Team
To decide whether to: a) go ahead with the plan
b) abandon the plan
If a) is decided, then a plan of action to be discussed.
11.7 Manor Lane/Ermin Street Footpath Damage
To discuss and identify a plan of action regarding the damage of the footpath on the junction of Manor Lane and Ermin Street.
11.8 Pittams Contract
The Council to discuss the renewal of the grass-cutting contract. According to standing orders three quotes have been sought (but only two have been obtained) for expenditure over £500.
a) Pittams have quoted the same as last year £2970 (inc. VAT) + £300 (inc. VAT) to repair the verge.
b) Garden Rooms Swindon have quoted for the same specification at 12 equal monthly payments of £511.25 per month + vat = £6135 +VAT
11.9 Ermin Close/Ermin Road Verges
Pittams did not reduce their quote of £250 + VAT to repair the verge and this was additional to the annual quote.
Council to agree whether to go ahead with the repairs.
11.10 Hedgerows
Update on the letter sent to Mr Lloyd.
11.11 Village Plan
To discuss and make a decision on the course of action.
11.12 Speeding issues on Manor Lane
To discuss and make a decision regarding the course of action.
11.13 Local Organisation Updates
1) An update of the meeting between the Chair and Little Crickets.
2) An update of the Save the Red Lion Team
11.14 Event Shelters
The event shelters have been requested for Baydon Church & School Fete on the 10th June.
11.15 Items for the Baydon Scene
To agree items for the May/June Baydon Scene Publication.
12. FINANCE
12.1 Annual Return
To sign and approve the:
a) Annual Governance Statement
b) Accounting Statements
c) Internal Audit Statement
d) Period of Exercise of public rights (26th June 2017 – 4th August 2017)
12.2 Income
|
Cricket Fund (interest) |
£0.51 |
|
Allotment rental |
£30 |
|
Precept, Wiltshire Council |
£8825 |
12.3 Bank statements
|
Barclays Community |
£22,321.45 |
|
General reserve |
£19,500 |
|
Cricket Fund |
£1205.66 |
|
Petty Cash |
£20 |
|
PC Total |
£43,047.11 |
12.4 Payments approved between meetings
|
Idverde (March playground inspection) |
£20.60 |
12.5 Payments to Approve
|
Cllr Bryan Expenses – New councillor training |
£126 |
|
Clerk Expenses (Phone March-April/Cilca petrol/election nomination drop off petrol/parking) |
£55 |
|
BYPA room hire February – April 2017 |
£49.50 |
|
WALC Subscription 2017-2018 |
£253.18 |
|
Clerk – Arnold Baker Purchase |
£95 |
|
Clerk – 2 x trips to Hungerford to the internal auditor |
£16.20 |
|
Save the Red Lion Team – Banners for village |
£60 |
|
Idverde – Playground inspection April |
£20.60 |
|
Castle Water |
£8.09 |
13. ITEMS TO NOTE
14. ITEMS FOR NEXT MEETING
Signed Charlotte Booth, Clerk Date 08/05/2017
Click here to return to the main Homepage