BAYDON PARISH COUNCIL

Dear Councillor                                                                                                                                                                

Members of the Committee
are summoned to attend the
BAYDON ANNUAL PARISH COUNCIL Meeting
to be held on MONDAY 14 MAY 2018 at 8.00pm
in the BYPA HALL, MANOR LANE

Oliver Armstrong
Clerk     04 May 2018

AGENDA

1              ELECTION OF ACTING CHAIRMAN
To elect an acting Chairman of the Council.   

2              APOLOGIES
To receive apologies.

3              DECLARATIONS OF INTEREST
To receive any Declarations of Interest. Members are reminded they should declare any known interests in any matter to be considered in this agenda.

4              PUBLIC QUESTIONS
To receive any questions, comments or representations from the public. The meeting will be suspended for a maximum of 15 minutes. No decisions can be made by the Council during public question time.

After this period the meeting will be resumed and members of the public may only speak when invited to do so. 

5              MINUTES FROM PREVIOUS PARISH COUNCIL MEETING
To confirm and adopt the minutes of the meeting held on 9^th April 2018 as a correct record.

6              STANDING ORDERS
To review and approve the Standing Orders. (copy attachment available)

7              CODE OF CONDUCT
To review and approve the Code of Conduct. (copy attachment available)

8              SCHEME OF DELEGATION
To review and approve the Scheme of Delegation. (copy attachment available)

9 REVIEW PARISH POLICY DOCUMENTS
To review and agree the Parish policy documents for 2018/19; Grants Policy, Complaints Policy and Data Protection Policy. (copy attachments available - item 9a, item 9b and item 9c)

10           POLICE REPORT
To note the May 2018 police report. (copy attachment available)

11           CORRESPONDENCE
To consider the following correspondence.

23 March 2018 – E-mail from Mrs Witt
07 April 2018 – Letter from Mr Butcher
20 April 2018 – E-mail from Mrs Gillatt
03 May 2018 – Copy of letter of complaint from Mrs Jukes to Wiltshire County Council
06 May 2018 – Email from Mr Prior
06 May 2018 – Email from Mrs Jukes 

12           CLERKS REPORT
To note the verbal report from the Clerk.

13           GDPR UPDATE
To consider the report from the Clerk regarding the new GDPR regulations and implications for Baydon Parish Council. (attachment to follow)

14           TRAFFIC CALMING
To receive a verbal update from Cllr Chidgey regarding current and future traffic calming schemes.

15           SCHOOL CORRESPONDENCE
To consider a response to the letters received from the Baydon St Nicholas Primary School Governors regarding the recent tree felling in the Paddock and the WW1 community trees. (Copy attachments available)

16           PLAYGROUND REPORT
To consider the report from the Clerk regarding the maintenance schedule of the play area equipment. (attachment to follow).

17           WW1 TREES UPDATE
To receive a verbal update from the Clerk regarding the WW1 trees.

18           PLANNING APPLICATIONS
To note the following planning application decisions:

18/01829/FUL
Address:              21 Downsmead, Baydon, SN8 2LQ
Proposal:             Removal of existing conservatory, proposed new single storey rear extension, extension to garage and associated internal alterations.

Decision:             Approve with Conditions

18/01966/FUL
Address:              26 Downsmead, Baydon, SN8 2LQ
Proposal:             Demolition of existing garage to accommodate two storey extension and construction of replacement garage.

Decision:             Approve with Conditions

18/02199/FUL
Address:              Stavron Manor, Manor Lane, Baydon, SN8 2JD
Proposal:             Removal of large rear conservatories and construction of new flat roof extension.

Decision:             Approve with Conditions

18/01938/FUL
Address:              Land off Aldbourne Road (Between Becketts and Turf Run), Baydon, Wiltshire
Proposal:             The erection of a residential dwelling.

Decision:             Refused

18/01322/OUT
Address:              The Croft, Finches Lane, Baydon, Marlborough, SN8 2JN
Proposal:             Outline application with all matters reserved for residential development for up to 6 no. dwellings.

Decision:             Refused

19           NALC SALARY SCALES
To review and approve the new salary scales for the Clerk for 2018-19. (copy attached) 

20           FINANCE REPORT
To approve the finance report. (copy attachment available)

21           ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
To approve the exemption certificate and Secion1 of the Annual Governance Statement for the Annual Governance and Accountability Return for the 2017/18 financial year. (attachment to follow)

22           ITEMS TO NOTE
To report items to note.

23           ITEMS FOR NEXT MEETING
To note items for the next meeting.

Members of the Council
Cllr B Billington
Cllr S Chidgey
Cllr S Hancock
Cllr J Lawrence

ALL COPY ATTACHMENTS AVAILABLE FROM THE CLERK OR CAN BE DOWNLOADED FROM www.baydon.org

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