DRAFT AGENDA

BAYDON PARISH COUNCIL MEETING

MONDAY 26th June 2017 - AT 8.00PM IN THE BYPA HALL, MANOR LANE

To:- Councillors: Tamsin Witt (Chairman), Amy Bryan, Brian Billington, Sarah Chidgey, James Lawrence, Sarah Hancock

You are summoned to attend the above meeting.

1. APOLOGIES

2. DECLARATIONS OF INTEREST

Members are reminded they should declare any known interests in any matter to be considered in this agenda.

3. MINUTES OF LAST PARISH COUNCIL MEETING

To approve the minutes of the meetings held on:

15th May 2017

12th June 2017 (Extraordinary Meeting)

To be agreed and signed as a correct record.

4. POLICE REPORT

No report has been received.  

5. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME

The meeting will be suspended for a maximum of 15 minutes to allow members of the public to speak to the Council on items on the agenda. No decisions can be made by the Council during PQT.

After this period the meeting will be resumed and members of the public may only speak when invited to do so. 

6. CORRESPONDENCE

All correspondence was circulated to the councillors.

June 5 2017– A resident emailed regarding a fallen branch from the Chestnut trees on Manor Lane.

June 19 2017 – A phone call with a Downsmead resident regarding the path between Downsmead and Ermin Street.

7. PLANNING

a) Appeal by Mr Kelvin Orchard regarding Land at Top Field Farm, Aldbourne Road, Baydon Marlborough,

Wiltshire. The appeal was dismissed.

8. ITEMS FOR CONSIDERATION

8.1 Clerk’s Report 

a) Resignation of the Clerk

b) The insurance has been renewed for the 3 year period with Ecclesiastical.

c) Idverde made an error with their invoicing, as they had been invoicing monthly for bi-monthly inspections but had not been invoicing us for emptying the bin on Manor Lane. The July invoice will be reduced to bring it up to date with the bin emptying, and the next invoice will be September.   

8.2 Review of Council Documents

To agree and approve:

a)      Code of Conduct

8.3 Little Crickets Funding Request

For the councillors to decide either:

a)      to provide funding for the Little Crickets to open in September

b)      to refuse the request for funding

c)      if funding is agreed, how much funding will be provided.

8.4 Parish Steward Scheme

Update on what has been done and any new items to be added to the Parish Steward’s list.

8.5 Allotments and Playground

a) To provide an update on the swings

b) To provide an update on the moles

8.6 Highways Update

To provide an update on:

a)      moving 30mph zone on Aldbourne Road

8.7 Manor Lane/Ermin Street Footpath Damage

Cllr Billington reported the damage to Highways using the online app.

8.8 Pittams Contract

Pittams are happy to renew for three years but there will be £150+ vat per year increase. The council needs to decide whether to go ahead with the 3-year renewal.

8.9 Ermin Close/Ermin Road Verges

Review of situation and to decide whether to go ahead with the repairs at £250 +VAT

            8.10 Village Plan

To discuss and make a decision on the course of action.

8.11 Reducing speed on Manor Lane

To discuss and make a decision regarding the course of action.

8.12 Items for the Baydon Scene                                                                   

To agree items for the July Baydon Scene Publication.

9. FINANCE                                                                                                                      

9.1 Annual Return

a)      The Annual Return was received by Grant Thornton and is currently being processed.

b)      Period of Exercise of public rights (26th June 2017 – 4th August 2017) the public are welcome to look at the council accounts and will need to contact the clerk to make an appointment to view them.

 

9.2 Income                                                                                                                                                                                     

Cricket Fund (interest)

£0.25

VAT refund

£1653.40

BAA water payment

£46.36

Allotment plot

£10

 

9.3 Bank statements                                                                                                             

Barclays Community

£22,265.84

General reserve

£19,500

Cricket Fund

£1,205.91

Petty Cash

£20

PC Total

£42991.75

 

 

            9.4 Payments approved between meetings                                                                                   

MA Hill (church raffle tickets)

£66

Pittams (one off cut payment)

£180 (£150 + VAT)

SSE

£21.40

 

9.5 Payments to approve

Clerk – Printer Cartridges (B & W /Colour)

£35.30

Clerk -  phone

£10

 

10. ITEMS TO NOTE

11. ITEMS FOR NEXT MEETING

 

Signed    Charlotte Booth, Clerk                       Date 19/06/2017