BAYDON PARISH COUNCIL
MINUTES OF MEETING HELD AT THE BYPA HALL ON
PRESENT:
|
Mr K. Barnes (Chairman) |
Mr S. Grove |
|
Mr T. Dominy |
Mrs J. McGowran |
|
Mr J. Grove |
Mr A. Seymour |
Also in attendance: L. Knight (Clerk), Cllr S Findlay, 1 member of the
public.
1.
APOLOGIES
Apologies received from Mrs S. Bailey. Cllr C Humphries advised
the Clerk that he would be unable to attend the meeting.
2. DECLARATION OF INTEREST
There were no declarations of interest on any matter on the agenda.
3.
MINUTES OF PARISH COUNCIL MEETING HELD ON
The minutes of the previous meeting were agreed and signed as a correct record.
4. CLERK’S REPORT
4.1
Matters from Previous Meetings
Land at Baydon Hole – No update from KDC.
Power Supply on the Green – Under section 194 of the
Law of Property Act 1925 the erection of any building or fence, or
the construction of any work, which prevents or impedes access to land which
was subject to rights of common on 1 January 1926, is unlawful unless consent
is obtained. While the registers (i.e.
Commons register, parish records, registers held by Public Records Office) may
provide that no rights of common are registered under the Commons Registration
Act 1965, this is not conclusive evidence that such rights did not exist before
that date. As the position on the existence of rights in 1926 is often unclear,
it would seem sensible to apply to the Common Land Branch, Defra, for consent
anyway. NB. There is no mention of a fee; however a notice advertising the
proposed works must appear in at least one principal local paper.
Sarsen, Mowing in Village – The clerk met with a representative from Sarsen on 14th October to discuss sub-contracting the mowing in the village. As the areas to be mown are very small, the contract is only worth about £90 per year.
Naming of Fiveways – Stuart Hatton-Pocklington has
confirmed that the results are in favour of a change of Fiveways. He has
informed all the occupants and intends to make a visit on site to organise a
replacement sign.
Bank Account – Application form for RBS “Treasurer’s
Account” passed to Councillors to sign. Signatories for the account need to
arrange to visit a branch, with proof of id and home address, to open the new
account.
Development Plan for Baydon – Cllr Twigger’s copy of the Ramsbury Plan is still being circulated amongst the Councillors.
Portman Savings Account – Covering letter from
existing signatories (S Bailey & K Barnes), given to new signatories (T
Dominy & J Grove) along with request form for change of signatories. New
signatories to visit branch, with original forms of proof of id and proof of
home address.
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4.2 ACTIONS TAKEN BETWEEN MEETINGS
Power Supply on the Green – Southern Electric have been given the correct contact address and the outstanding bill has been paid. See Finance item 9.1
Baydon Booklet – K. Barnes reimbursed for cost of printing. See Finance item 9.1
Training – Clerk attended a mentoring session on 20th October.
Notice board –
Kerbside Recycling Scheme – Clerk has taken delivery
of 15 black recycling boxes, on 2 separate occasions, so that parishioners have
the option of collecting additional recycling boxes locally.
5. ITEMS FoR CONSIDERATION
5.1 To agree the adoption of the draft Standing Orders
Mr Grove proposed the adoption of the Standing Orders. This was seconded by Mr Dominy.
5.2 To consider the purchase of a sign for the Church
Mr Barnes volunteered to make a sign rather than purchase one. It was noted that there may need to be a site meeting with a representative from the Parochial Church Council to discuss the location of any sign(s).
5.3 To agree the 2006 dates for Parish Council Meetings and the Parish Assembly
The list of proposed dates was agreed. To be published on notice board and website.
6. CORRESPONDENCE
6.1 Kennet District Council, questionnaire on the proposals for Devizes town centre - It was decided that there would be no response from the Council.
6.2
SLCC Regional Conference
6.3 Community First, Rural Community Transport Grants – It was suggested that this leaflet should be passed to BYPA as it may be more relevant to them.
6.4 Regional Spatial Strategy (RSS) consultation events – As there strategy does not appear to affect the parish, it was decided that the Council would not be responding to the consultation.
6.5 Wiltshire Strategic Board, survey for the “Leading by Example” initiative – Mr Barnes to respond.
The Council noted the following correspondence that was handled between meetings
6.6
West Berkshire Council, feedback on West
Berkshire Council, feedback on Local Development Framework Options consultation
– circulated to Councillors for information.
6.7 Kennet District Council newsletter “Kennet News” (Sept/Oct edition) – circulated to Councillors for information.
6.8 South West Regional Spatial Strategy Update, Issue 3 October 2005 – circulated to Councillors for information.
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6.9 Wiltshire Association of Local Councils, County circular for October 2005 – circulated to Councillors for information.
6.10
Community First – Parish Plans Update (Grant
funding) - circulated to all Councillors for information.
6.11
Wiltshire County Council, Cabinet resolution on
reorganisation of the
7. PLANNING APPLICATIONS
The following planning applications were noted :
7.1
K/53018/F,
5 Manor Lane Notice of Full
Planning Permission
8. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting was be suspended to allow members of the public to speak to the Council.
After this period the meeting was resumed.
9. FINANCE
9.1 The Council noted the following cheque payments made between meetings
Cheque No. 297 K. Barnes £99.29
Cheque No. 298 Southern Electric £35.99
9.2
Cheques for the following payments were approved
and signed :
Liz Knight, Clerks fee
9.3 To approve the budget for 2006 – 2007
The budget was approved. NB. The breakdown of anticipated expenditure for 2006/2007 does not include estimated costs for the management of the Parish field.
9.4 To agree the precept for 2006 -2007
The Council unanimously agreed not to increase the precept. A precept of £5422.50 will be requested.
9.5 To discuss and agree the purposes to which the Council’s unspent precept should be applied
It was agreed that £200 be spent on village maintenance e.g. refurbishing the notice board on the corner of Downsmead and purchase of black & white paint to repainting road signs. NB. Part of the Council’s cash reserves will need to be used to fill the shortfall between the precept and the budget, and to cover the costs of maintaining the Parish field.
9.6 To approve the Parish Council accounts for 2004 -2005
The accounts for 2004-2005 were reviewed and approved by the Council.
9.7 To consider transferring the cashbook to an electronic version using a spreadsheet
It was noted that no software needed to be purchased as the Clerk has Excel on her computer and this will be used to create a spreadsheet. Council agreed that the cashbook could be transferred to a spreadsheet.
10.
The Christmas tree will be delivered on
11. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
Mr Seymour advised the meeting that he had attended the Link Good Neighbour meeting in Aldbourne and that it seemed like a very worthwhile scheme. The Council have been asked for a donation. It is thought that this is to help with setup costs as once the scheme is up
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and running it is expected to be self financing. Cllr
Findlay confirmed that the scheme has been working well in Ramsbury for the
past 3 years. Launch date is
Mr Grove presented his plan for management of the
It was noted that as the heating in the hall was not working during the meeting that perhaps a discount on the hall hire should be requested.
12. Next meeting
It was noted that the date of the next meeting is
The meeting concluded at
Signed : ________________________________ Date : _______________
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