BAYDON PARISH COUNCIL
MINUTES OF MEETING HELD AT THE BYPA HALL ON
PRESENT:
Mr K Barnes (Chair),
Mr J Grove, Mrs S Grove, Mrs J McGowran, Mr A Seymour
Also
in attendance: L.
Knight (Clerk), Cllr B. Twigger and 2 members of the public.
1. ACCEPTANCE OF OFFICE, ELECTION OF CHAIRMAN & VICE-CHAIRMAN
Mr Grove proposed Mr Barnes as Chairman and Mrs Grove seconded the proposal. Mr Barnes was duly appointed to the office of Chairman. Mr Barnes advised the meeting that Mr Dominy was prepared to continue his role as Vice-chairman. Mr Grove proposed Mr Dominy as Vice-chairman and Mrs Grove seconded the proposal.
2.
APOLOGIES
Apologies received from Mr T Dominy, Mrs S Bailey, Cllr C. Humphries, and Cllr S Findlay.
3. DECLARATION OF INTEREST
Mr and Mrs Grove both declared an interest in agenda item 7.7.
4.
MINUTES OF PREVIOUS PARISH COUNCIL MEETINGS
The minutes of the Planning meeting held on 27th March and the minutes of the Parish Council meeting on 3rd April were agreed and signed as a correct record.
5. CLERK’S REPORT
5.1 MATTERS FROM THE MINUTES
Development Plan for Baydon – Mrs Grove volunteered to get a replacement copy of the Ramsbury Plan from the Parish Council’s office.
Dog Litter Bins – Have spoken with Dave Ivall, Merlin Waste, who would consider extending the emptying service to Baydon and/or Aldbourne. Emptying can be scheduled weekly or fortnightly at a cost of £2.40 per bin. The recommendation from Mr Ivall is for metal bins which cost approx £137 - £200. These can be bought with or without a post.
Beating the Bounds – Contacted Inspector Dawson to request Police escort.
Parish Assembly – Village groups, District & County Councillors have been contacted regarding the meeting.
Highways
Maintenance – Highways have been advised that the hedges towards
5.2 ACTIONS TAKEN BETWEEN MEETINGS
Kerbside
Recycling Scheme – The clerk has taken deliver of recycling baskets. Anyone
requiring a basket must complete a request form which will be sent to KDC.
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Street Sign – Have advised KDC that a replacement sign rather than new sign is required for Ash Terrace.
Finance – Have started preparing end of year accounts and will be liaising with Brian Rollerson to set a date for the internal audit.
Notice board – Updated with posters for “Information Fair for the over 50’s”, the Volunteer Centre, Volunteering Opportunities, Voluntary Action Kennet Training Events.
6. ITEMS FoR CONSIDERATION
6.1 To consider the adoption of the new powers given to Parish Councils under the Clean Neighbourhoods & Environment Act 2005
It was decided that the Parish Council should order a copy of the guide book from DEFRA so that a more informed decision could be made regarding adoption of the new powers.
6.2 To consider a response to Kennet District Council’s consultation on possible new Conservation Areas and on existing Conservation Area Statements
Mr Seymour who had reviewed the consultation documents suggested that a new conservation area could be setup to include Peartree Cottage, Gooselands, Baydon House which are all Grade 2 listed buildings. Concerns were raised as to what restriction this would impose on home owners. To be investigated. Action: Clerk
7. CORRESPONDENCE
7.1
Invitation to Friends of Savernake Hospital
& Community AGM 22nd May – As the invitation was for the AGM,
and the Parish Council is not a member of the group, no-one was interested in
attending the meeting.
7.2
Kennet District Council, Clean Neighbourhoods
and Environment Act 2005, Consultation on Dog Control Orders – The document was
reviewed during the meeting. Response to be sent by the clerk. Action: Clerk
7.3
Kennet Police/Community Consultative Group,
Agenda for meeting on 17th May and minutes of meeting on 17th
January – No-one was interested in attending the meeting.
7.4
Sustainability Appraisal, Draft Scoping Report
for the Kennet Local Development Framework (Deadline 2nd June) – No
response being sent
7.5
Kennet & North Wiltshire NHS Primary Care
Trust, Consultation on ‘Taking the next step: modern and affordable healthcare
for all’ (Deadline 7th July) – Handed to Mrs McGowan to respond. Action: JMcG
7.6
Kennet District Council, Questionnaire on ‘The
Future of Kennet News’ – The questionnaire was reviewed and completed during
the meeting.
Mr and Mrs Grove left the room.
7.7
Letter from Horsey Lightly Fynn (Solicitors) –
It was decided that a Community Meeting be held to obtain the viewpoint of the
village. Decision to be made a next
Mr and Mrs Grove rejoined the meeting.
7.8
MADT, Marlborough Community Area Summer Fair –
To be placed on the notice board
Action: Clerk
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7.9
Letter from Mr Smallwood – Reply to be sent to
Mr Smallwood advising him that if he is intends putting a structure on the land
at Baydon Hole he must go through the correct channels i.e. submit a planning
application to Kennet District Council. Action: Clerk
7.10 Community First, Membership Form 2006-07 – It was decided not to renew membership.
7.11
Postwatch South & West,
7.12
Marlborough Area Development Trust, Spring
edition of
7.13
8. PLANNING APPLICATIONS
The following planning applications were noted:
8.1 4 Ermin Close K/54240/F Single storey extension and new access/driveway
It was noted
there were no objections to the application.
The following planning decisions were noted:
8.2
C of E Primary School,
8.3 2 Model Cottages, Aldbourne Road K/53772/F Full planning permission granted for a replacement garage
8.4 Paddock adjacent to 4 Walronds Close K/53872/F Full planning permission granted for purpose built horse boxes and horse walker
9. SUSPENSION OF MEETING FOR PUBLIC QUESTION TIME
The meeting was suspended to allow members of the public to speak to the Council.
After this period the meeting was resumed.
10. FINANCE
10.1 The Council approved the following payments :
Cheque no 309, Allianz Cornhill, Annual Insurance £264.02
Cheque
no 310, St
Cheque no 311, M E Floyd, spraying of field with quad bike £150.00
10.2 To note receipt of the first instalment of the precept
The Parish Council noted that the first instalment of the precept £2922.50 had been paid into the new RBS current account.
10.3 To note the date of the External Audit
The Parish Council noted that the date of the External Audit has been set as 14th August. The Clerk advised the meeting that the date may have to be changed if the internal audit can not be completed in time.
10.4 To
consider renewing the
The Parish Council agreed to renew its membership of WALC.
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10.5 To consider renewing the clerk’s membership of the Society of Local Council Clerks (subscription £84)
The Parish Council approved the proposal to renew the clerk’s membership of the SLCC.
11.
11.1 To discuss arrangements for beacon lighting on 17th June, the Queen’s official birthday
Mr & Mrs Smith
have given their agreement to the use of the beacon. Tony Topp has been
contacted regarding assistance with loading the beacon. It was agreed that Mr
Grove should order wood for the beacon from Smiths of Axford. Action: JG
11.2 To set the dates for the next litter picks
The next litter pick will be on Sunday 28th May
starting from the Red Lion car park at
11.3 To consider providing dog waste bins
It was decided that due to the cost of purchasing bins and the lack of people who it was felt would use them, the parish Council would not provide dog waste bins.
11.4 To discuss the ownership of the land behind the BYPA Hall
This item was not discussed.
11.5 To
consider attaching ‘
It was decided that ‘Keep Baydon Tidy’ signs would not make any difference to the amount of litter thrown out of vehicles.
12. ITEMS TO NOTE / ITEMS FOR NEXT MEETING
It was noted that
the gullies/drains on
The notice
board on the corner of Downsmead needs to be refurbished before the ‘
It was noted that the recycling centre at the Red Lion will consist of five 240L wheelie bins – 2 for glass, 2 for paper and 1 for cans.
13. Next meeting
It was noted
that the date of the next meeting is Monday 10th July. Items for the agenda to
reach the Clerk before Friday 30th June.
The meeting
concluded at
Signed : ________________________________ Date : _______________
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