Constitution

Aims:

The Baydon Web-site is a non-profit making organization, operated for and on behalf of the community un-encumbered by commercial interests. It will be managed by a committee accountable to the community for its content and development, financial and operational integrity and its support of the services listed below.

Purpose:

The Web-site is an information utility designed to provide the following services

To advance the understanding and use of the internet for the benefit of both the individual and the community of Baydon

To broadcast the history and provide information of general interest about the village.

To act as a communications vehicle on issues of interest and value to the community

To provide a vehicle for individuals and special interest groups to broadcast their activities

To enable local business/organizations to advertise/communicate their products and services

Terms of reference:

The Committee will be responsible for ensuring the quality and integrity of the Web-site consistent with its role as a utility for the use and benefit of the community

It will be responsible for the operations of the Web-Site formulating policies and good practice for the operation of the site and its relationship with other sites and the community at large

Maintaining editorial and operating independence from any/all external organizations

The committee's accountability to the community will be achieved through encouraging community participation in its development and annually holding an open meeting to review the status and performance of the site

The Financing of the Web-Site will be sought through grants, sponsorship, endorsements and donations, with excess funds being donated to local charities/interest groups and other good causes

Rules and Constitution

The following are the rules and constitution of the committee responsible for the management and development of the Baydon Web-Site

The committee shall consist of six members, to include a Chairperson , Vice Chairperson, Secretary and Treasurer and co-opted members. The officers will be elected by the members of the committee

No meeting of the committee shall be in quorum unless at least the Chairperson or Vice Chairperson or their nominated representatives are present, together with at least two additional members of the committee

Should a member resign or be removed from office by a motion supported by a majority of the remainder of the committee, a replacement may be co-opted by invitation following the approval of a majority of the committee

The Chairperson controls the working of the committee agreeing and managing agendas and bringing about resolution having a casting vote when appropriate

The Secretary's role is to record all formal communication between the committee and external agencies. Take the minutes of committee meetings and circulate to all committee members

The Treasurer's principle role is to control and record the use of the finances available to the committee. All receipts and payments must be made through the Treasurer

A bank account will be established with Giro Bank. Any cheques or other instructions on behalf of the committee must be signed by any two from the four officers namely: Chairperson Vice Chairperson Secretary Treasurer

The financial year will run from November 1st to October 31st. An annual meeting will be held following each financial year-end when the accounts and any donations will be agreed upon and the Chairman's report will be presented for approval

The committee members will stand for a maximum of 2 yrs after which they can offer themselves for re election alongside new candidates, which will be voted upon at the annual meeting

An extraordinary meeting can be called by any one officer or other committee member supported by an officer. Notice of such a meeting shall be seven days